Sand Springs Schools is a Google for Education District!

provides email for over 5000 students and 500 faculty & staff, as well as a host of other GSuite Apps and Tools.

Google Drive includes access to Google Docs, Sheets, Slides, Forms and more.

  • With these tools, students can work on documents from any Internet accessible computer or Chromebook to easily share work with teachers and other students.
  • Student headaches like lost USB drives are a thing of the past as all files are stored in the cloud. Documents are saved automatically to the cloud, as students and teachers work and collaborate live in the same document. This creates a paperless classroom for which parents will no longer need to buy poster board for student presentations, as students can use Google Slides and Docs for reports and projects.
  • Teachers can use Google Forms for student tests and quizzes. The results provide students with instant feedback, and teachers with information they need to get a pulse on student understanding of content.

Gmail—Students in high school have full-Internet email access while middle-school and younger
students initially have the ability to email only their teachers and other students.

  • All student email is filtered from known inappropriate sites and is archived for disciplinary purposes.
  • While this safeguard is in place, the district will still continue to provide student education regarding digital citizenship and internet safety.

Google Classroom allows teachers to assign and publish classwork, along with links to learning resources and Google Docs.

  • Students are added to the classroom so they can remain up to date on what’s happening in class.
  • Students can use their personal Google Calendar to keep track of assignments in Google Classroom, as well as other events.

Google Sites allows teachers to create webpages to post materials for students.

  • Students too will be able to create sites to share and publish information for projects and student portfolios.
  • ExtraCurricular Groups will have the capability of keeping followers up-to-date regarding important information about their organization, while learning the qualities of digital citizenship at the same time.

Share Google Apps with your children. The best thing about Google Apps is how easy it is to share access to files and emails.

  • Parents are encouraged to explore Google Apps with their children by logging in together.
  • Students should note that Google for Education accounts at SSPS are not private and that their accounts may be monitored for compliance with school policies.
  • Students are expected to f ollow school rules when online just as they do in the classroom.
  • It is OK to ask your children to share their Google password with you and to look over their school work stored in Google Apps.
  • For more information about Google’s privacy policy, please visit : https://www.google.com/edu/trust/

To remain in accord with our agreement with Google, all parents must sign a permission form before their student may use Google Apps for Education. Please sign the Internet Use Agreement which contains the required Google information and return to your school.

Sand Springs Schools is proud to be a Google for Education Reference District. Google for Education Reference Districts are districts that demonstrate excellence and thought leadership through the innovative use of technology, including GSuite for Education (formerly known as Google Apps for Education) and Chromebooks, to drive impact and positive learning outcomes.

G Suite for Education Notice to Parents and Guardians

This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts.

Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html):

  • Gmail
  • Google+
  • Calendar
  • Chrome Sync
  • Classroom
  • Cloud Search
  • Contacts
  • Docs, Sheets, Slides, Forms
  • Drive
  • Groups
  • Hangouts, Hangouts Chat, Hangouts Meet, Google Talk
  • Jamboard
  • Keep
  • Sites
  • Vault

In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:

  • YouTube
  • Blogger
  • Google Maps
  • Google Earth
  • Science Journal
  • Tour Creator
  • Managed Android Apps for Chromebooks

Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, Sand Springs Public Schools provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.

When a student uses Google services, Google also collects information based on the use of those services. This includes:

  • device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
  • log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
  • location information, as determined by various technologies including IP address, GPS, and other sensors;
  • unique application numbers, such as application version number; and
  • cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.

How does Google use this information?

In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.

In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users.  Google may also use this information to offer tailored content, such as more relevant search results.  Google may combine personal information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to target advertising?

No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with a G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using a G Suite for Education account.

Can my child share information with others using the G Suite for Education account?

We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly.  When users share information publicly, it may be indexable by search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:

  • With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
  • With Sand Springs Public Schools . G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
  • For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
  • For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
    • meet any applicable law, regulation, legal process or enforceable governmental request.
    • enforce applicable Terms of Service, including investigation of potential violations.
    • detect, prevent, or otherwise address fraud, security or technical issues.
    • protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.

What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.

If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting the Sand Springs Public Schools Information Technology Department. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact the Director of Technology at shawn.beard@sandites.org.  If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center (at https://www.google.com/edu/trust/), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy...., and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/)....

The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://gsuite.google.com/intl/en/terms/education_terms.html